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LEGAL AND POLICIES
Our terms and policies,
in one place.
Terms of service, privacy, data handling, acceptable use, accessibility, and how we use AI. Every document shows when it took effect and what changed.
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Showing 79 of 79 documents
3 DOCUMENTS
Platform agreements
Effective
Commercial Service Terms
Terms for businesses and external organizations purchasing ASCA services.
Applies to: Commercial Customers
EffectiveStudent Organization Participation Terms
Terms for eligible student organizations using ASCA's student-access program.
Applies to: Student Organizations
EffectiveTerms of Service
Terms for ASCA accounts, organizations, services, modules, integrations, and public websites.
Applies to: Users and Organizations
5 DOCUMENTS
Privacy & data
Effective
Commercial Data Processing Addendum
Data-processing terms for eligible commercial services and jurisdictions.
Applies to: Commercial Customers and Data Protection Contacts
EffectiveCookie and Similar Technologies Policy
How ASCA uses essential storage, preferences, and optional consent-gated analytics.
Applies to: Website Visitors
EffectiveData Retention, Export, and Deletion Policy
How ASCA assigns retention, supports export and deletion, and preserves required records.
Applies to: Users and Organizations
EffectivePrivacy Policy
How ASCA collects, uses, discloses, protects, retains, and provides choices for personal information.
Applies to: Users, Organizations, and Website Visitors
EffectiveService Providers and Subprocessors
Functional categories of providers that support ASCA and the controls applied to their processing.
Applies to: Users, Organizations, and Data Protection Contacts
4 DOCUMENTS
Safety & content
Effective
Acceptable Use Policy
Rules for safe, lawful, and respectful use of ASCA services.
Applies to: Users and Organizations
EffectiveContent Moderation and Enforcement Policy
How ASCA moderation assessments, organization policy, enforcement, review, and appeals remain distinct.
Applies to: Users and Organizations Using Moderation Services
EffectiveCopyright and Intellectual Property Policy
How ASCA handles intellectual-property reports, review, restoration, and repeat misuse.
Applies to: Users, Organizations, and Rights Holders
EffectiveResponsible Disclosure Policy
How to report a potential ASCA security vulnerability safely.
Applies to: Security Researchers and Reporters
7 DOCUMENTS
Platform policy and transparency
Effective
ASCA AI and Automated Systems Transparency Notice
Public rules for ASCA AI-assisted and automated systems, including transparency, human responsibility, configuration, data handling, limitations, review, and prohibited uses.
Applies to: Users and Organizations
EffectiveASCA Community and Platform Conduct Policy
This policy supplements, but does not duplicate, the Acceptable Use Policy. Users and Organizations must not use ASCA to harass, threaten, exploit, impersonate, defraud, or endanger others.
Applies to: Users and Organizations
EffectiveASCA Electronic Communications and Notices Policy
ASCA may present reviewed notices through an Account, an identified electronic channel, or another documented method.
Applies to: Users and Organizations
EffectiveASCA Legal Document Change Policy
Each published legal document must retain a stable identifier, version, status, change summary, publication record, and effective status.
Applies to: Public
EffectiveASCA Service Suspension, Appeals, and Enforcement Policy
ASCA may restrict access or take other platform-scoped action for documented security, abuse, integrity, or legal-preservation reasons. The applicable authority, scope, record, and notice path must be identified.
Applies to: Users and Organizations
EffectiveASCA Student Access and Commercial Subsidy Statement
ASCA is student-created and student-led and fills technology gaps for extracurricular student organizations. Qualifying Student Organizations receive eligible ASCA Services without charge.
Applies to: Public
EffectiveASCA Third-Party Services and Integrations Notice
ASCA may connect with independent Third-Party Services for defined functions.
Applies to: Users and Organizations
4 DOCUMENTS
Transparency & access
Effective
Accessibility Statement
ASCA's accessibility direction, supported practices, limitations, and feedback route.
Applies to: The Public and ASCA Users
EffectiveGeneral Information and Service Disclaimer
Important limitations concerning public information, automated output, third-party material, testimonials, and professional reliance.
Applies to: Users, Organizations, and Website Visitors
EffectiveGovernment and Law Enforcement Request Policy
How ASCA evaluates legal requests while protecting users, organizations, and investigations.
Applies to: Users, Organizations, and Requesting Authorities
EffectiveSecurity Overview
A public overview of ASCA's security principles, controls, and reporting channels.
Applies to: Users and Organizations
10 DOCUMENTS
Product module supplements
Effective
A.M.A.R. Module Supplement
This document treats A.M.A.R. output as an assessment signal, not a legal, safety, medical, or final moderation decision.
Applies to: Organizations and Authorized Users
EffectiveA.U.R.A. Module Supplement
This document supports documented recreational activities, contests, competitions, leaderboards, rewards, and prizes.
Applies to: Organizations and Participants
EffectiveAaravos Module Supplement
This document supports configured voting, polling, judging, and record workflows. The Organization remains responsible for election rules, voter eligibility, notice, adoption, certification, and challenge processes.
Applies to: Organizations and Authorized Voters
EffectiveC.O.N.I.X. Module Supplement
This document governs only approved integration scope. An Organization remains responsible for selecting integrations, authorizing its users and data instructions, and complying with independent provider terms.
Applies to: Organizations and Authorized Users
EffectiveC.T.V.M. Module Supplement
This document supports documented chat-to-voice and moderation workflows. It does not promise accurate transcription, complete moderation, safe communications, or a particular third-party integration.
Applies to: Organizations and Authorized Users
EffectiveE.M.M.A. Module Supplement
This document supplements the Event Ecosystem package for Event configuration, membership authentication, registration, credentials, check-in, attendance, capacity, and related records.
Applies to: Event Organizers and Authorized Users
EffectiveM.A.C.R.O. Module Supplement
This document supports a configured conflict-resolution workflow without assigning ASCA authority to adjudicate an Organization dispute.
Applies to: Organizations and Authorized Users
EffectiveM.O.B.I.U.S. Module Supplement
This document frames M.O.B.I.U.S. as an optional integration and service-access capability.
Applies to: Organizations and Authorized Users
EffectiveMeowPay Module Supplement
This document separates ASCA platform billing from Organization transactions, event charges, vendor sales, refunds, taxes, chargebacks, payouts, and processor services.
Applies to: Organizations and Payment Role Holders
EffectiveS.T.A.S.H. Module Supplement
This document supports records for tagged equipment, storage, checkout, check-in, reservations, and rentals.
Applies to: Organizations and Authorized Users
8 DOCUMENTS
Student organization program
Effective
ASCA Officer and Delegated User Terms
Delegated access is limited to the assigned role, scope, duration, and Organization context.
Applies to: Officers Volunteers Staff and Delegated Users
EffectiveASCA Organization Authority and Administrator Acknowledgment
By accepting this acknowledgment, an individual represents only that they seek or hold the stated Organization-scoped role.
Applies to: Organization Administrators and Representatives
EffectiveASCA Student Access Program Terms
Qualifying Student Organizations receive eligible ASCA Services without charge. Paid commercial offerings are for external, non-academic Commercial Organizations, and commercial revenue supports free student access.
Applies to: Student Organizations
EffectiveASCA Student Organization Data, Content, and Asset Schedule
This Schedule distinguishes rather than assigns universal ownership.
Applies to: Student Organizations and Authorized Users
EffectiveASCA Student Organization Member and Participant Supplement
This supplement applies to Organization-enabled ASCA contexts and does not replace the Core Terms, Privacy Policy, event-specific agreement, jurisdiction-specific waiver, or guardian consent where required.
Applies to: Members and Participants
EffectiveASCA Student Organization Module Supplement
This Supplement is the controlled mechanism for module-specific application.
Applies to: Student Organizations and Authorized Users
EffectiveASCA Student Organization Participation Agreement
This agreement governs a qualifying Student Organization’s participation in the student-access program and supplements the ASCA Core Platform Terms of Service.
Applies to: Qualifying Student Organizations
EffectiveASCA Student Organization Transition and Offboarding Policy
This policy applies to withdrawal, suspension, termination, inactivity, eligibility loss, commercial conversion, merger, division, school change, dissolution, unavailable leadership, or dispute over Organization control.
Applies to: Student Organizations and Authorized Representatives
9 DOCUMENTS
Commercial agreements
Effective
ASCA Commercial Administrator and Authority Terms
Commercial Administrator access is technical and scoped. It does not conclusively establish contracting, financial, billing, data-access, event, moderation, or delegated authority.
Applies to: Commercial Administrators and Representatives
EffectiveASCA Commercial Data Processing Addendum
This Addendum may be used only where an applicable reviewed service and jurisdiction require processor, service-provider, controller, or analogous contractual terms.
Applies to: Commercial Customers
EffectiveASCA Commercial Online Terms
These Terms apply only when a Commercial Customer affirmatively accepts the presented version through a reviewed checkout or account workflow. Continued use alone is not the sole model for material obligations.
Applies to: Self Service Commercial Customers
EffectiveASCA Commercial Service and Module Schedule
For each enabled Service or Module, an approved Order Form or module record must identify plan, included functions, usage limits, configurable features, Customer responsibilities, integrations, data categories, payment activity, AI activity, physical-world risks, notices, acceptance, separate terms, and transition effects.
Applies to: Commercial Customers
EffectiveASCA Commercial Services Agreement
This agreement governs paid ASCA Services for an external, non-academic Commercial Organization when accepted with an applicable Order Form.
Applies to: External Commercial Customers
EffectiveASCA Commercial Transition and Offboarding Policy
Cancellation, expiration, nonpayment, plan conversion, termination, merger, acquisition, dissolution, disputed control, module discontinuation, or integration loss require a documented transition.
Applies to: Commercial Customers
EffectiveASCA Pricing, Billing, and Usage Schedule
Approved Order Forms or versioned pricing schedules may state fixed subscriptions, billing intervals, usage allocations, overages, prepaid credits, recharge packages, postpaid usage, transaction fees, platform fees, processing fees, setup or implementation fees, professional services, pass-through costs, taxes, discounts, promotions, trials, refunds, credits, chargebacks, failed payments, cancellation, proration, and billing disputes.
Applies to: Commercial Customers
EffectiveASCA Rewards, Benefits, and Partnership Program Terms
An approved program may identify Customer-funded discounts, Customer-funded rewards, ASCA-funded promotions, referral compensation, points, credits, coupons, or partner-funded incentives.
Applies to: Commercial Customers and Program Participants
EffectiveASCA Support, Maintenance, and Service-Level Policy
Support channels, eligibility, hours, response targets, severity definitions, maintenance windows, monitoring, incident communications, service credits, and claim procedures must be stated only in an approved Order Form or service schedule supported by actual operations.
Applies to: Commercial Customers
3 DOCUMENTS
Commerce & billing
Effective
Marketplace and Merchandise Terms
Rules for listings, sellers, buyers, fulfillment, and marketplace transactions.
Applies to: Marketplace Participants
EffectiveRefund and Cancellation Policy
How subscription, transaction, donation, event, and marketplace refund terms are presented and reviewed.
Applies to: Customers and Marketplace Participants
EffectiveTipping and Gratuities Policy
Rules prohibiting tips, gratuities, checkout pressure, and pay-for-preference in covered ASCA transactions involving students.
Applies to: Marketplace Participants and Commercial Partners
1 DOCUMENT
Commerce and support
4 DOCUMENTS
Commerce and marketplace
Effective
Design and Artist Commission Terms
Each commission must identify commissioning party, scope, deliverables, approval, compensation, IP/license, attribution, portfolio use, revisions, cancellation, and payment roles.
Applies to: Commerce Participants
EffectiveFulfillment, Warehousing, and Shipping Terms
A fulfillment arrangement must name the physical custodian, inventory owner/steward, shipping party, carrier, risk allocation, storage conditions, lost/damaged goods process, returns, disposal, and insurance.
Applies to: Commerce Participants
EffectiveMarketplace and Merchandise Program Terms
An approved program must disclose seller, marketplace operator, merchant-of-record, fulfillment, refund, chargeback, tax, product-safety, recall, revenue-allocation, and data-sharing roles.
Applies to: Commerce Participants
EffectiveSupplier and Manufacturing Terms
This document requires a reviewed supplier-specific agreement.
Applies to: Commerce Participants
14 DOCUMENTS
Events and participation
Effective
ASCA Event Services Supplement
This document supplements the applicable ASCA Core terms for an Organization that uses event capabilities, centered on Event Management and Membership Authentication (E.M.M.A.).
Applies to: Organizations Using Event Capabilities
EffectiveEvent Cancellation, Change, and Force Majeure Policy
An authorized Event role holder must identify an Event’s cancellation, postponement, rescheduling, suspension, and change authority before publication.
Applies to: Event Role Holders and Participants
EffectiveEvent Data, Records, and Information Sharing Schedule
Each Event data inventory MUST separately map registration, participant, Organizer, Venue, Vendor, Sponsor, payment, credential, attendance, waiver/consent, emergency, medical, accessibility, incident, equipment, moderation, communications, platform, security, and audit records.
Applies to: Event Data Role Holders
EffectiveEvent Module Applicability Schedule
This schedule is implemented by the module applicability manifest.
Applies to: Event Document Assemblers and Administrators
EffectiveEvent Organizer and Administrator Terms
This document distinguishes technical event administration from authority.
Applies to: Event Organizers and Administrators
EffectiveEvent Payments, Commerce, and Refunds Schedule
This schedule is an allocation framework, not a price list or payment-processing agreement.
Applies to: Event Organizers and Payment Role Holders
EffectiveEvent Safety, Risk, and Incident Responsibility Schedule
This schedule requires an Event-specific role map; it does not supply a safety plan.
Applies to: Event Role Holders
EffectiveEvent Transition, Closure, and Archival Policy
This document applies to normal completion, cancellation, Organizer withdrawal, Organization change, Venue termination, dissolution, authority dispute, recurring edition, successor request, and integration disconnection.
Applies to: Event Organizers and Administrators
EffectiveParticipant Registration and Attendance Terms
This document governs the platform registration workflow only. It does not replace Event-specific waivers, consent, Venue rules, Organizer rules, or activity terms.
Applies to: Registrants Participants Guests and Attendees
EffectivePerformer, Speaker, and Competition Participant Terms
This document provides a role-specific framework for performers, speakers, panelists, presenters, competitors, teams, judges, coaches, livestream guests, and content contributors.
Applies to: Performers Speakers Presenters Competitors and Related Contributors
EffectiveSponsor and Event Partner Terms
This document requires an Event-specific schedule before any sponsorship or partnership is offered.
Applies to: Sponsors and Event Partners
EffectiveVendor and Exhibitor Platform Terms
This document supports Event-specific Vendor and Exhibitor workflows.
Applies to: Vendors Exhibitors and Event Marketplace Participants
EffectiveVenue and Facility Integration Addendum
This document applies only when an identified Venue agrees to a documented ASCA integration or Event-specific addendum.
Applies to: Venues and Facility Providers
EffectiveVolunteer, Staff, and Contributor Terms
This document supports a role-specific acknowledgment for volunteers, temporary staff, officers, contractors, judges, moderators, marshals, check-in staff, safety personnel, photographers, and contributors.
Applies to: Volunteers Staff Contractors and Event Contributors
7 DOCUMENTS
Developer and integration terms
Effective
API Terms
The applicable developer documentation identifies the client, endpoints, scopes, permitted use, credentials, rate limits, security requirements, support and deprecation path, and data treatment.
Applies to: Developers and Integration Partners
EffectiveDeveloper Agreement
Every Developer must be identified and authorized by the applicable organization. Technical access does not prove authority.
Applies to: Developers and Integration Partners
EffectiveIntegration Partner Terms
Partner scope, service responsibilities, data access, interoperability, support, marketing and branding, deprecation, incident cooperation, and commercial terms follow the accepted Integration Partner Terms.
Applies to: Developers and Integration Partners
EffectiveMarketplace Listing and Branding Terms
Listings must identify publisher, functionality, pricing/contracting party, support contact, data access, brand permission, review status, and removal basis.
Applies to: Developers and Integration Partners
EffectiveOAuth and Application Rules
Each application must disclose identity, publisher, requested scopes, purpose, redirect/credential handling, security contact, revocation, and data recipients.
Applies to: Developers and Integration Partners
EffectiveSecurity Review, Rate Limits, and Deprecation
Published program documentation states any certification criteria, rate limits, misuse controls, suspension rules, notices, migration periods, and security-evidence requirements.
Applies to: Developers and Integration Partners
EffectiveWebhook and Data-Access Rules
The applicable integration documentation defines webhook payloads, signing, retries, recipients, purpose, retention, failure handling, revocation, and security contacts.
Applies to: Developers and Integration Partners